23 Jan
2024
Full time Transport Administrator – Martin Brower
Job Description
1 x Transport Administrator – Full Time, 12 Month Maternity Cover
Location: Coventry
Shift Pattern: Monday to Friday, 37.5 hrs per week
Position Summary:
Provide administrative support to the Transport team whilst ensuring the consistent and effective application of procedures and practices under the guidance of the Transport Operations Manager.
Provide administrative support to the Transport team whilst ensuring the consistent and effective application of procedures and practices under the guidance of the Transport Operations Manager.
Position Responsibilities may include, but not limited to:
- Assist with accident investigations and insurance administration.
- Dealing with all transport sundries (booking ferries, bridge tags etc).
- Uniform & H&S PPE ordering for new and current team members
- Managing the Time & Attendance system and reporting, ensuring data is kept up to date and accurate for Payroll to process wages correctly.
- Logging holiday requests for drivers and office staff
- Investigating any Driver pay queries, to understand where errors have occurred to ensure they are rectified in a timely manner
- Maintain the Driver PFP log, conducting regular checks to ensure the data is accurate for processing PFP payments
- Finances and Purchase Orders processing.
- Carry out financial reports for Transport Operations Manager
- Booking and organisation of Driver CPC’s and training
- Maintaining records to ensure audit standards are met.
- Management of PCN’s Notice of Prosecution from councils and restaurants
- Ad Hoc data analysis as requested by management.
- To liaise with Customers’ restaurant employees via customer services, deal with internal issues/queries, run reports, conduct data analysis, update KPIs.
- Checking & control of Transport auditable requirements (Debriefs, Probe calibrations etc)
- Maintain the information slides for the site, updating data regularly and presenting all slides professionally
Required Skills and Experience:
- Strong written and verbal English skills (Essential)
- Intermediate level in Microsoft packages – Word, Outlook, Power Point & Excel (Essential)
- Demonstrable communication skills
- Experience of time and attendance systems (Desirable)
- Previous experience in a similar role (Desirable)
Behavioural Competencies:
Adaptability
- Accepts and adapts to changes
- Learns new skills to meet new needs of the business
- Suggests changes and improvements
Quality Work Output
- Produces quality work
- Follows safety practices and compliance policies
- Uses time wisely and gets things done
- Meets or exceeds deadlines
- Takes responsibility for own actions
Service Orientation
- Supports the company’s mission, vision and values
- Meets or exceeds customer needs
- Responds to requests in a timely manner
- Takes initiative to meet customers’ needs
Resourcefulness
- Uses materials, processes and tools efficiently
- Takes initiative to solve problems
- Does the most important work first
- Gets things done while still upholding ethics, integrity, compliance and company values
Teamwork
- Works with others to get things done
- Openly shares feedback and information that helps the team
- Treats others with respect
- Is approachable to others
- Listens so others feel heard
- Develops relationships built on trust
This list is not intended to be exhaustive. During the course of your employment the duties of the role may change from time to time to meet changing business circumstances. In the interests of flexibility the Company reserves the right to ask that you perform duties instead of or in addition to your normal duties provided that these duties are reasonable and within your capabilities.
Location : Coventry CV5
Closing Date : 02/03/2024
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website