To provide effective and efficient administration support for operational processes to maintain the effective running of the College of Arts and its constituent Schools.

The role holder will be deployed across the College to meet current operational need with initial deployment expected to be in the School of Critical Studies. As a progressive and constantly evolving institution, the University implements new systems and adopts new ways of working, and over time the role holder can expect to be deployed in other areas of the College to cover business needs. This will provide the role holder with the opportunity to acquire a variety of skills and experience.

1. Using system-generated reports, provide oversight for specific budget areas, advising budget-holders of any potential issues.

2. Process purchase orders for specific budget areas, ensuring compliance with University procurement policies.

3. Provide support for the processing of employment-related expenses and expenditure, ensuring compliance with relevant University policies.

4. Provide support for the processing of student-related expenses and expenditure, ensuring compliance with relevant University policies.

5. Provide support for the successful planning and delivery of relevant events and conferences.

6. Provide support for the management and delivery of an appropriate shared service enquiry mailbox, delivering support across multiple stakeholders and liaising with relevant institutional partners, ensuring compliance with relevant policies and guidelines.

7. Provide support for relevant transformation projects.

8. Engage in reasonable professional development activities as appropriate.

9. Undertake additional duties and tasks as required by appropriate line manager.

A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: HNC, VQ3, Higher Grades or equivalent, and experience of personal development in a similar role.

A2 Excellent operational knowledge of Microsoft Office Packages.

B1 Detailed knowledge of relevant systems, equipment, processes, and procedures including software packages, e.g., Agresso, My Campus, CMIS, T4.

B2 Broad understanding of the University structure, policies, practices, and procedures relating to financial and operational processes.

C1 Ability to undertake assigned tasks in a timely manner and to an acceptable standard.

C2 Effective planning, organising, and prioritising skills.

C3 Ability to communicate clearly orally and in writing to ensure effective reporting and customer service.

C4 Effective IT and numeracy skills.

D1 Ability to supervise staff where appropriate.

E1 Initiative and judgement to resolve problems independently.

E2 Awareness of confidentiality and the ability to handle both written and verbal information.

E3 Well-developed analytical and problem-solving capability. Including data analysis and budget monitoring.

F1 Broad understanding of the University structure, policies, practices, and procedures relating to financial and operational processes.

F2 Experience of working in an HE or FE environment.

F3 Awareness of relevant health and safety policies and procedures relative to the role, and the quality outputs and standards required.

Salary will be Grade 5, £23,715 – £27,929 per annum.

This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Location :Glasgow

Closing Date :

13-Dec-2022

HOW TO APPLY

Click Here to Submit your CV and Application on Company Website