266931

£21,380

Salary is Pro rata

Permanent

MOD – Air – RAF Air Cadets, North Region, Durham and Northumberland Wing.

Administration / Corporate Support

Part-time

1

RAF AC Wing HQ based at RFCA Centre, Knightsbridge, Gosforth, Newcastle

The post of Administrative Assistant (E2) at Durham and Northumberland RAF Air Cadets Wing HQ. To work in a small team of 3, supporting Cadets and Volunteers in the RAF Air Cadet experience. The job holder will be responsible for providing a range of administrative support to 35 Sqns under the supervision of the E1 and WExO.

This position is advertised at 30 hours per week

• Maintenance of the WHQ filing system including PA/destruction of old files, raising new files or parts thereof, filing and cross-referencing correspondence, upkeep of the file index.
• Working with E1 to undertake post and mail duties. Receive and send e-mails and post BADER announcements, as required.
• In conjunction with the E1, maintain and undertake monitoring of CFAV SMS files to ensure they are current and reflective of their role status
• Under the supervision of the E1 support with the administration of CFAV recruitment and promotions and movements.
• Assist with the processing of works service requests, liaising with RFCA contractors in access and completing of works services.
• Provide a ‘front of house’ reception service to visitors. Answer general queries, on Teams telephone, in person and via email.
• Order and maintain stationery and forms, liaising with the appropriate agencies as required, obtaining prior approval of spend from the WExO.
• Work with appointed officers to order badge /Certificate demands from Sqns.
• Assist the WExO with the data cleansing of electronic records.
• Assist the Wexo with the preparation of annual camp documentation and folders.
• Processing of transport requests utilising the Phoenix (White Fleet) database once authorised by the WExO, or E1.
• Processing of Rail Warrants as and when required.
• Any other reasonable tasks commensurate with your grade, as delegated by the WExO or Office Manager to facilitate the efficient running of the office.
• Working closely with the WG Flying Officer in Issuing of gliding applications and maintaining database.

Essential skills:

• Understanding and operating Microsoft 365 and use a variety of software packages, such as Teams.
• To be able to use content management systems to maintain and update Wing Bader site.
• To be able to work in a small team at times independently.
• Excellent Customer Service skills.
• To be able to complete multi tasks within short periods of time.
• Ability to work with detail.
• Adaptable to change.

We’ll assess you against these behaviours during the selection process:

• Leadership
• Changing and Improving
• Working Together
• Delivering at Pace
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Working Together
• Delivering at Pace
• Communicating and Influencing

• Learning and development tailored to your role
• An environment with flexible working options to fit with business need
• A culture encouraging inclusion and diversity
• A Civil Service pension and standard annual leave 25 days pro rata (rising one day per year) for five years.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

This post does not offer any assistance with relocation allowances.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk

Please note: Interview travel expenses will not be reimbursed.

This vacancy is part of the Great Place to Work for Veterans initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

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