Full time Programme Support Officer at UK Research and Innovation (UKRI)
Job Description
If you are brilliant at what you do and you are looking for a new opportunity keep reading, this might be the perfect job for you.
This role is a pivotal part of the SHARP Programme, which is a business change and Enterprise Resource Planning implementation, if that doesn’t make sense, don’t worry. We are ideally looking for an experienced project support officer or senior administrator for a fixed term contract to support the Programme. This role will be challenging in the breadth and depth of what will be required as you will need to prioritize, think on your feet, be confident dealing with people and capable of making sound decisions. This role sits at the heart of the programme and you will be expected to broadly understand what is going on across the programme, but not necessarily the detail. This role would be great for someone looking to move into project management, or an experienced administrator who is capable of seeing the full picture. The role may be challenging but the team are welcoming and very supportive.
Key day-to-day responsibilities are:
- Manage SHARP Programme Calendar/Inbox
- Book and facilitate meetings
- Update RAIDs
- Take minutes
- Facilitate Onboarding/Inductions/Offboarding
- Collate Reports
- Collate collateral for Board and Meeting Packs
- Co-ordinate Change Control Requests
- Liaising with governance body secretariats
- Monitor file share structure
- Manage team contact details, holiday etc
- General administration
- Maintenance of documents and tools
- Become an MS Teams Champion
- Prioritize and manage all the unexpected tasks that will come your way
Skills & Qualities
- Self-starter – You get stuff done, you want to be supported, not micro-managed
- Organised – You can see the clutter, identify and prioritise what needs doing
- Precise – strong attention to detail
- Helpful – you are awesome at what you do, others are going to need you too
- Quick learner – We are big and complex, you need to understand it rather quickly
- Versatile – you can deal with curveballs and a good problem solver as well
- Attitude – your positive, approachable and have that can-do attitude
Experience & Qualifications
Essential
- Experience in a project/administrative based role
- Experience of dealing with a range of stakeholders
- Good knowledge of MS Office package
- Strong written and verbal communication skills
- Educated to GCSE grade C in English and Maths
Preferable
- Previous PMO experience
- Experienced in a structured project or programme environment
- ERP experience
- PRINCE2, P3O or Agile qualified
About UK Research and Innovation (UKRI)
UKRI launched in April 2018, UKRI is a non-departmental public body sponsored by the Department for Business, Energy and Industrial Strategy (BEIS).
Our organisation brings together the seven disciplinary research councils, Research England, which is responsible for supporting research and knowledge exchange at higher education institutions in England, and the UK’s innovation agency, Innovate UK. Together we build an independent organisation with a strong voice and vision to ensure the UK maintains its world-leading position in research and innovation. More information can be found at www.ukri.org.
Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and salary sacrifice cycle to work scheme. For more details, visit benefits of working for UKRI.
How we support EDI in the workforce
At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’.
Disability Confident Employer
As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
How to apply
Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.
UKRI seeks to ensure it creates and maintains a system of openness, fairness and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us.
Location :Swindon
Closing Date :3rd April 2023
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website