Temporary Apprentice – Business Administrator at Mitie
Job Description
Accelerate your career with a Mitie apprenticeship. Whether you’re just starting out or you already have some experience, we’ll give you all the support you need to build a brilliant and rewarding career.
A Mitie apprenticeship builds your skills and helps you gain high-level qualifications, all while gaining essential on-the-job experience – and of course, you’ll be getting paid a competitive salary with amazing benefits too.
Mitie’s a great place to work and we’re proud to be a Top 100 Apprentice Employer where apprentices can grow, develop and thrive.
Our contribution to the environment and society, both within Mitie and in the communities we serve, continues to enhance people’s lives and positively benefits our world by building a more sustainable future.
We’re creating an environment where everyone has a voice and is treated equally, investing in equality, diversity and inclusion programmes which empower our colleagues to bring their true selves to work. We’re proud that, again this year, we are listed in the UK Top 50 Inclusive Companies List.
We’ll do all we can to support you at every step of your career, you just need to be yourself, bring ambition, drive and commitment to succeed in your chosen apprenticeship.
For this vacancy you’ll undertake a Business Administration Level 3 apprenticeship qualification; The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers. With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation, through support of functional areas, working across teams and resolving issues as requested. What do we look for in our apprentices?
- You should have an interest and passion for your chosen apprenticeship pathway
- You should enjoy problem solving and getting practical, hands on experience
- You should be committed to learning and completing studies in your chosen pathway
- You will have Maths and English Level 4-9 or equivalent/ Scottish National 5 certificates grade A to C and you should be able to provide certificates at interview
Business Support Associate
Central Government & Defense
Job Purpose
- We are looking for an Business Administrator to support the Procurement, Commercial and Finance Teams with the implementation of a business change project
- Provide support with Purchase Order Cleanse and Invoice Query Resolution including Supplier Statement Reconciliation
Responsibilities
- Coordination of Supplier Statement Reconciliation
- Investigation and closure of open Purchase Orders by liaising with Internal Teams and External Suppliers
- Escalate, chase and resolve queries effectively and efficiently working with both external suppliers and internal operations team
- Work closely with the Buying team and other internal teams to resolve aged PO disputes and queries
- Work with Buying team to ensure that Purchase Orders amendments are made correctly with correct note of amendments and approved
- To receipt Purchase Orders and process Supply Chain invoices for a UK Government contract
- Supporting your line manager with other duties as applicable to assist with the Business Change Project
- Attend relevant meetings as requested by Line Manager and the wider Senior Management Team and provide minutes
- Provide support and undertake analysis of reports as required
- Provide support and cover for the other Business Support Associate when required.
- Maintain professional dialogue with suppliers and internal teams
- Undertake numerous general administrative tasks as necessary
Knowledge Skills & Experience (Preferable but not required)
- Previous history of administration and Supplier facing experience
- Experience using Microsoft package especially MS Excel
- Experience using Maximo, Coupa or other CAFM’s
- Good knowledge of Facilities Management
- Experience in reconciling statements, dealing with queries, resolution of issues
Person
- An ability to consistently deliver high standards of work
- Willingness to investigate problems and identify solutions
- Excellent organisational skills
- Self-motivation and drive
- Someone who works well within a team
- Demonstrates own initiative
- Must possess the ability to positively interact with staff at all levels within the department
- Strong numerical skills
- Attention to detail
- Capable of working under own initiative with minimum supervision.
- Able to meet strict deadlines
- An ability to evaluate, identify root cause, draw conclusion, and effectively communicate ‘problem cause and remedy’
Location :Birmingham
Closing Date : 15th August, 2023
HOW TO APPLY
Click Here to Submit your CV and Application on Company Website