Part time Charity Administrator – Imara
Job Description
Job Advert
An opportunity to join a growing independent charity, working locally to support children, young people and safe family members who have been affected by child sexual abuse. You will work as part of the business support team undertaking multiple tasks whilst working to the remit of supporting the work of Imara and will have lots of scope to learn about working for a children’s charity and to develop your skills in areas that interest you. You’ll be positive, ambitious, and really want to make this role your own.
Charity Administrator Responsibilities:
- Act as “front of house” to admit and welcome visitors, receive post and parcels and coordinate parking at IMARA’s offices
- Process new referrals to the service, maintaining online databases and paper filing systems
- Answer telephone calls and triage enquiries to the most relevant member of the team
- Manage stock of stationery, supplies and resource packs
- Daily housekeeping and organisation of office space and client waiting room
- Organise meetings and produce agendas and minutes
- Help to manage IT systems and equipment, liaising with external IT support provider
- Support with fundraising activities and events such as coordinating volunteers, liaising with venues and arranging catering
- Support with marketing and communications tasks such as maintenance and update of Imara’s website
- Support with financial administration tasks such as input of purchase invoices onto Quickbooks
- Other clerical work to meet the charity’s needs
- Work within the policies and procedures of IMARA CIO and demonstrate a commitment to the values and ethos of the service
- Maintain agreed levels of confidentiality, data protection and safeguarding, including keeping information secure, accurate, and shared only on a need-to-know basis
Charity Administrator Requirements:
Essential: Paid or voluntary administrative work experience, experience working in an office environment in a client/customer facing role, excellent IT skills, proficient English & Maths skills to GCSE level equivalent
Desirable: Proficient with social media, experience working within events management, confident working with Microsoft applications, Office 365 and using a case record management system, commitment to lifelong learning and professional or personal development
Key skills:
The successful candidate will be committed to the Imara’s values, objectives and beneficiaries. Other essential skills and qualities include:
- excellent oral and written communication skills
- strong administrative and organisational skills, including numeracy
- excellent computer and IT skills
- flexibility and effective time management
- excellent attention to detail
- initiative, creativity and good forward thinking
- the ability to learn quickly, adapt and take on tasks outside your skill set
- willingness to do routine tasks in a systematic and rigorous way
- well-developed interpersonal skills and the ability to work in a team
- the ability to multi-task and prioritise
- ability to work independently to complete tasks to deadlines
- good understanding of the charity and voluntary work sector, and its relationship with other sectors
- confidence working with people from diverse backgrounds.
Please note applicants will need to be available for interview week commencing 22nd January
Location : Nottingham NG1
HOW TO APPLY
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