We are seeking an experienced Administrative Assistant to join the Harrison Spinks events team based at The Motorist, in Sherburn in Elmet.

Reporting into the Meeting & Events Manager, the Administrative Assistant will be responsible for ensuring that an office is organised and that daily tasks are completed efficiently.

The Administrative Assistant will have a diverse role with a wide range of duties to complete, from assisting with organising events to processing invoices and following up on payments.

Working Hours: Monday – Friday, 9am – 5pm

Competitive Salary

Key Duties include:

• Processing invoices and following up on payments after events
• Help develop and maintain any required databases, ensuring that data protection requirements are met and kept updated.
• Acting as a point of contact for customers, clients, or suppliers via email, over the phone or in person Taking enquiries and quoting for meeting rooms under 15 people.
• Inputting bookings on to our system
• Responding to questions and requests for information
• Any other admin requested by management
• To support the Company Accountant with Processing invoices and following up on payments
• Ensuring payments, amounts and records are correct
• Working with Spreadsheets, sales and purchase ledgers and journals.
• Recording and filing cash transactions and petty cash
• Assisting with month end postings and reconciliations

• Strong communication skills, the ability to build a rapport with team members and guests alike.
• Able to work under pressure
• Promotes teamwork
• Organised
• A passion for guest service.
• Being an avid team player.
• Attention to detail and the ability to think clearly and work under pressure.
• Flexible and adaptable
• Good Knowledge of IT especially Excel

Essential attributes:

• Hungry – a manageable and sustainable commitment in doing a job well and going above and beyond when it is truly required.

• Smart – asks good questions, listens to what others are saying and stays engaged in conversations intently.

• Humility – shares credit, emphasises team over self, and defines success collectively rather than individually.

Harrison Spinks Events is a unique and diverse event business based in North Yorkshire, with its own charming venues including Hornington Manor, Carlton Manor and The Motorist.