Thursday Evening Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts is required to join a Community Arts provision based in Hedge End, Southampton, Hampshire.

SALARY: £12.00 per hour / £23,115 FTE – Actual Salary £3,592

LOCATION: Hedge End, Southampton, Hampshire – Candidates should live no more than a 20-minute commute

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 1 day per week – 5.75 Hours on a Thursday 3.45pm to 9.30pm , 52 weeks per year

JOB OVERVIEW

We have a fantastic new job opportunity for a Thursday Evening Administrator / FOH Receptionist with strong administrative, communication and IT skills and a passion for the arts.

Working as the Thursday Evening Administrator / FOH Receptionist you will provide support for the Community Arts team, including administration and supporting the development and day to day organisation of the extensive and varied community arts programme.

As the Thursday Evening Administrator / FOH Receptionist you will have the opportunity to work with a wide range of disciplines as well as creating and developing your own skills and ideas which is a specific feature of this role.

The Thursday Evening Administrator / FOH Receptionist will be responsible for locking up the Art Centre and must be able to show initiative and understanding of arts in a community context.

DUTIES

Your duties will include:
Provide a reception service that is welcoming to all everyone

Answer telephone and check voicemail on a regular basis and answer messages by end of the day or pass on messages to relevant staff members

Using the radio system to liaise with the Stie Team and Leisure Centre staff

Responsible for locking up at end of day

Main point of contact for all hirers when on shift

Have the daily space usage report to hand on every shift to adhere to fire safety regulations

Ensure that the reception area, foyer, coffee shop and gift shop areas are kept smart, tidy and welcoming at all times

Take payment for gift shop items, coordinate stock and keep shop displays tidy

Serve in the coffee shop, coordinate and update stock

Assist in coordination of centre run activities; this includes telephone bookings, email marketing and website/social media updates

Support in the running and delivery of centre run courses

Deal with enquiries from customers efficiently and record customer comments/complaints

Take payments for all activities, hirers and produce reports/registers as requested by management

Take payment for School Bookings and produce reports/registers as requested by management

Gather resources needed for all centre-run activities and ensure all paperwork/photocopying is stocked

Be responsible for production and circulation of staff notices

Assist in maintaining an efficient filing system for all activities

Give recommendations on procedures to improve and/ or enhance systems of work

Provide WP/DTP support as required

Liaise with the Site Team regarding weekly community schedules

Minute taking when required

Be responsible for the monitoring of centre run instructors and other adults leading community activities on the site

CANDIDATE REQUIREMENTS

Strong administration skills

Excellent verbal and written communication skills

Good knowledge of Microsoft Office

A passion for the arts

Good interpersonal skills

Organised and able to prioritise own work

Knowledge and previous experience of marketing, social media and a keen interest in the arts would be highly desirable

BENEFITS

Benefits of working for the trust include:
Friendly and sociable colleagues

Staff membership rates to the modern Leisure Centre

Free on-site car park

Good transport links

Enrolment in one of the UK’s Largest public sector pension schemes

A tax efficient Cycle-to-Work scheme through salary sacrifice

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The school will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P11918

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