30 Jan 2024

Part time Administrator/Receptionist – Porterbrook

Porterbrook – Posted by All Jobs Centre UK Staff –  Derby

Job Description

About us
Our mission is to provide high-quality, digitally-enabled rolling stock solutions that help deliver a safe, efficient and sustainable railway.
Since 1996, our investments have totalled over £3bn, including the commissioning of over 2,500 new passenger and freight vehicles. We plan to invest over £1bn into UK rail in the coming years to deliver high quality new and refurbished vehicles for passengers and freight customers.
But financing new trains is not the end-game. Our asset stewardship role includes management of assets to ensure performance, safety and long-term suitability over their full economic life.
About the team
Our reception team provide a professional, efficient, proactive and reliable service to internal Porterbrook colleagues, visitors and customers. This role will be 21.25 hours per week, Wednesday afternoon, Thursday and Friday full days

Key Responsibilities

Role Purpose
To provide a professional, efficient, proactive and reliable administration and reception service to internal Porterbrook personnel, visitors and customers

Responsibilities

  • Answer, direct and field incoming calls, informing staff appropriately
  • Take messages accurately and distribute promptly
  • Receive and direct guests into the building and maintain visitors book
  • Ensure reception area and all meeting rooms are maintained in a tidy and safe manner by conducting regular checks throughout the day
  • Book and co-ordinate availability of all company meeting rooms and arrange refreshments and lunches where necessary
  • Maintain and distribute kitchen and welfare supplies such as fruit, tea and coffee and keep track of what is required to cater effectively
  • Book outside catering services as and when required
  • Undertake scanning documents for the company as and when requested
  • Input purchase orders into Oracle Financials for the purchase of catering supplies and booking of couriers
  • Process invoices for payment via Oracle Financials, for office consumables
  • Maintain and order supplies of stationery and printer paper for the office
  • Process staff credit card statements
  • Administer expense claims for staff as required
  • Administer train ticket and hotel room booking system
  • Order PPE and branded clothing for staff members and maintain stocks
  • Sort and distribute all incoming and outgoing mail on a daily basis
  • Frank outgoing mail at the end of the day and handle any request for special postal services, including courier collections and deliveries
  • Ensure, through effective planning and liaison with job share colleague that the reception desk is staffed at all times during working hours, including holiday cover
Other Duties
  • Assist in providing other general administration services to Office Manager and others as and when required
  • Report any health and safety and maintenance issues to the office manager in a timely manner
  • To live the values of the organisation at all times

Skills, Knowledge and Expertise

General Requirements

Professional, confident, personable, presentable and proactive administrator/receptionist

Knowledge and Qualifications

  • Knowledge of Porterbrook structure, staff, organisation and relationship within the rail industry
  • Knowledge of office processes and administration
  • Knowledge of Microsoft Office applications
  • English language qualification or equivalent (e.g. NVQ)
Key Skills
  • Excellent telephone manner
  • Good keyboard skills
  • Excellent interpersonal and communication skills at all levels, both internal and external
  • Strong organisational skills
  • Proactive, practical and can do attitude
  • A pleasant and courteous manner as the first point of contact for Porterbrook

A great place to work

We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits.
This is a fantastic opportunity to join a great organisation with excellent people and a road map for the future to grow and develop the business. Some of our benefits are listed below:
  • Excellent pension scheme
  • Financial wellbeing support
  • Flexible working
  • Enhanced family friendly policies
  • Adoption & Shared Parental Leave benefits
  • Enhanced Armed Forces policies
  • Ongoing support with professional and personal development’
  • Long service awards
  • Porterbrook Star awards
  • Life assurance
  • Healthcare cash plan
  • 25 days’ annual leave + Bank Holidays + option to buy and sell up to 5 days’ additional leave
  • Additional days annual leave for long service
  • Season ticket loan
  • Cycle to work scheme
  • Free parking at our Derby and Long Marston sites
Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.

To apply

Please send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone can develop to their full potential.
Please note we are not accepting approaches from recruitment agencies for this role.

 

Application Deadline

February 02, 2024

Department

Office Support

Employment Type

Part Time

Location

Derby

Workplace type

Onsite

Job Categories: Receptionist Jobs. Job Types: Part time. Job Tags: Administrator/Receptionist - Porterbrook, jobs at Porterbrook, Jobs in Derby, and Porterbrook careers.

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