Part time Casual Administrator – Mirus Wales
Job Description
Full job description
We’re seeking a dynamic, organised and person centred Casual Administrative Assistant to join our fantastic Administration and Reception Team.
This role is offered on a casual basis with no fixed hours or working pattern.
At Mirus we understand that people are at the heart of every thriving business. As we adapt to a new era of growth and innovation, we are seeking exceptional individuals who are dedicated to create a positive and engaging work environment for our valued colleagues.
The central administration teams are key to the smooth running of our business and we’re looking for someone to provide professional and proactive administrative service by:
- Setting the tone through your general demeanour and can-do attitude
- Ensuring the office environment is welcoming, safe and organised; making it feel a great place to work.
- Playing a pivitol role in the smooth running of the organisation.
- Helping everyone in the organisation to be as efficient as they can be.
- Delivering high quality and accurate administration.
What you’ll be doing:
- You will be mainly responsible for the scanning and digital filing of all archived documents in line with Mirus’ document retention and disposal policy.
- You will be presenting a friendly and professional image and when the reception is not manned:
- Greeting visitors on arrival, request they sign in and offer refreshments.
- Answering the switchboard, forwarding calls, taking messages and screening phone calls.
- Ensuring that office procedures are adhered to by internal and external visitors.
- Ensuring that information is maintained and kept up to date (e.g., Notice Boards)
- Ensuring the office environment is a pleasant place to be by ensuring it is well stocked by;
- Replenishing Toilet Roll
- Refill Handwash dispensers.
- Replenish tea and coffee containers.
- Checking printer paper trays and replenish
- Checking Clear printer area of any left prints/shred
- Emptying and filling dishwasher.
- Carrying out a variety of administrative tasks including preparing the post, copying,
- Assisting the receptionist in preparing meeting and training rooms and ensuring that they are left as they were found.
- Assisting the receptionist in preparing for office events that encourages participation e.g., charity fundraising days.
- Assisting the receptionist in closing the office.
- Make sure windows are closed and locked.
- Clear kitchens and put on dishwashers.
- Check if anyone staying after 5pm, check they have keys to lock up and advise the reception staff.
What will be expected of you:
- Maintain a positive and friendly company image by acting as the first line of contact to for the organisation.
- Be aware of own responsibilities, and the responsibilities of others, relating to health and safety (Health and Safety at Work Act).
- Undertake relevant learning and development to maintain and improve knowledge and skills.
- Follow Mirus policies and procedures in everyday practice.
- Work in partnership with manager through preparation for attending supervision and appraisal.
- Actively engage with colleagues through different methods of communication i.e., in-person, email, Microsoft Teams, written communication channels. This includes attending and contributing to regular team meetings.
Our Benefits:
The opportunity to develop your career and work with a value based organisation. Great training opportunities.
Paid work-related travel at 45p per mile
Great salary
24 days’ Annual Leave, plus Bank Holidays. Increasing after 5 years’ service.
Once employed, a £300 employee referral scheme
Pension Scheme.
Cycle to Work Scheme·
Employee Assistance Programme.
A Wellbeing Hub.
Paid professional memberships – SCW & DBS