EQUANS is looking for a Contract Administrator to join our team at the University of Sheffield on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary banding of £24,000 – £25,500 per annum, dependant upon skills and experience as well as benefits package.

The role of the Contract Administrator is both wide and varied; and requires a “can do” attitude with flexibility and adaptability. Acting in a central function within the account, you will be responsible for workflow and financial administration duties associated with Facilities Management in a PFI environment. The role requires the ability to work alone and as part of a diverse team. The successful candidate will perform multiple functions; excellent organisational and communication skills are paramount and will be vital in this complex role.

What will you deliver?

• End to End workflow administration of Reactive Works through the Maximo 7.5 CAFM system
• Support works Supervisors with oversight and distribution of Work Orders
• Trend Analysis of Maximo Work Orders through BI
• Raise & Receipting of PPM and reactive works Purchase Orders
• Liaise with subcontractors for delivery of reactive works
• Liaise with the University Helpdesk for coordinating both access to buildings and the delivery of works
• Raise of all client Invoices and Credit Notes through SAP
• Interpret reactive work descriptions to support administration of student damage through the client STEMS system
• Monthly review of all GRIR and WIP (Work in Progress)
• Administration of contract variations
• Management of operational breaches and deductions via Maximo
• Process and inputting of employee data in SAP for Sickness, Absence, Annual Leave and Overtime / Payroll
• Generate all required data to the Account Manager for the monthly client report
• Administration of all Purchase Card expenditure receipts and reconciliation
• Support the wider contract with general administrative support as required.

What can we offer you?

On offer is a salary banding of £24,000 – £25,500 per annum, dependant upon skills and experience as well as benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app.

Who are we looking for?

• Rounded educational background with direct experience in financial and operational administration
• Facilities Management (Hard Services) experience desirable
• Experience of Maximo 7.5 / other CAFM systems advantageous
• Understanding of WIP & Billing process
• Experience in both finance and workflow administration desirable
• Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems (Maximo, STEMS, Coupa, etc)
• Excellent communication and customer service skills
• Demonstrate good time management skills, working to deadlines and adhering to set procedures
• Accurate and consistent with quotes.

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.

Code: CUSENG