Do you want to flourish in a forward-thinking, straight-talking environment? Do you want a role in a successful team where you will be surrounded by passionate problem solvers? Why wouldn’t you? Being part of Gateley is not just about the expertise that you bring; it’s about attitude too. This role provides the opportunity to deliver an excellent level of service to internal and external clients, and to ensure that the needs of the business are met to a high standard.The responsibilities include:

• Daily post duties to include opening post, hourly post rounds collecting internal and external post and dispersing of post, faxes and stationary
• Distributing all Royal mail and DX post at the end of the day
• Organise couriers when needed
• DX monitoring
• Responsible for online stationary orders
• Ordering and keeping track of stationary stock
• Manage online system for stationary
• Assist with general building maintenance when required
• Liaise with contractors/suppliers.
• Cover other Facilities team members when required
• Assist with file archiving and retrievals
• Entering deeds on to company’s database
• Assist with file destruction processes
• Assist with room set ups
• Reprographics support
• Security / reception cover if required
• Assist with recycling initiatives
• To be aware of an comply with the company’s policies and procedures

This job description is not an exhaustive list due to the requirements of the role. Therefore, the job holder may be required from time to time to carry our other ad hoc tasks as requested.

Our dynamic and hardworking facilities team take responsibility for the firms’ facilities and property management across all offices to make sure the surrounding environment is suitable to work in. We manage the meeting and greeting of clients, providing hospitality for client meetings and internal events.The services we manage include cleaning, security, energy management, health and safety, replenishing stationery and furniture supplies, and taking care of any internal moves/changes along with office relocation and refurbishments.

The team also oversees the distribution and delivery of internal and external post, including DX mail. We manage the process of archiving and file destruction, act as the liaison with landlords, agents, and tenants, as well as managing the commercial insurances for the business.

Candidates will be able to demonstrate the following attributes:

• The ability to work effectively in a team with other divisions of the business- for example: Client Services/Security
• Excellent inter-personal skills and a confident manner
• A strong team work ethic and the ability to work effectively under pressure
• A willingness to get involved in and help wherever needed as this is a very varied role
• Drive, commitment, self-motivation and a “can do” attitude
• Professionalism at all times
• Exceptional attention to detail

The benefits
With support, coaching and feedback from some of the most engaging colleagues around our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you’ll be rewarded for your individual performance with an opportunity to receive an annual bonus.

In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent). Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.

We are Gateley
We are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it’s about attitude too.

The ‘Gateley Story’ is the story of our people and our culture. It is what has got us to where we are today as a successful business and it’s the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.

Diversity, inclusion and well being
Diversity, inclusion and well-being is an important part of Gateley’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.

We create an exciting and rewarding place to work that aims to fulfil everyone’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.
We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.

Additional Information
If you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability, and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.