Part time Institute Administration Coordinator (ACT) at University of Aberdeen
Job Description
Full Job Description
Institute Administration Coordinator (ACT)
The post is available on a part time basis (50% FTE) and based in the School of Medicine, Medical Sciences and Nutrition, Polwarth Building, on the Foresterhill site. You will join the Institute of Education for Healthcare and Medical Sciences (IEHMS) as one of a team of administrative staff who support our healthcare and medical science degree programme. The Institute strives to adopt best practice in administration and support for our programmes and is very innovative in the use of technology for teaching and assessment. It is influenced by external developments in medical education and also from the regulator (the General Medical Council).
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The post supports the medicine undergraduate degree programme. Specifically, you will be part of the ACT Office. Additional Cost of Teaching (ACT) is the additional resource allocated to Health Boards in Scotland by the Scottish Government through NHS Education Scotland (NES). ACT is used to offset the legitimate additional costs of providing support and facilities for clinical teaching of medical undergraduate students borne by hospitals and GP practices. A senior administrator, the ACT Manager, leads the team. The role involves close liaison with colleagues involved in the delivery and support of the medicine programme, this includes both University staff and NHS staff and work requirements are driven by NHS procedures, reporting processes and timescales.
The post has a varied number of responsibilities covering both administrative and financial remits. A willingness to take ownership of all job components, to respond to evolving processes and to address and resolve issues is critical.
You should be educated to Higher Level in Mathematics and English or equivalent as numeracy skills are extremely important for this role. You have to be proficient in the use of computerised systems and relevant IT packages, in particular Excel, and should be able to collate and analyse data. You need to be comfortable with working to deadlines and with minimal supervision. Attention to detail, excellent interpersonal and organisational skills, pro-activity and flexibility are essential.
You should have some experience in an administrative role and some knowledge of/experience in a healthcare and/or education setting and the NHS and/or University financial environment. (Training on the University finance system will be provided.)
Salary will be at the appropriate point on Grade 4, 50% of £25,285 – £28,929 per annum, and negotiable with placement according to qualifications and experience.
Informal enquiries should be made to Ulrike Sperling, ACT Manager ([email protected]).
This post does not meet the minimum requirements for visa sponsorship under the Skilled Worker Route. We are therefore unable to consider applicants for this post that require sponsorship to work in the UK.
To apply online for this position visit www.abdn.ac.uk/jobs
Job Reference Number: MED166S
The closing date for the receipt of applications is 16 April 2023.
Please note that interviews for this post will take place on 27 April 2023.
The School of Medicine, Medical Sciences and Nutrition embraces a diverse working environment and recognises the many benefits this can bring. Applications from individuals from across all of the equality protected characteristics are encouraged.
Location : Aberdeen
Closing Date :6 April 2023.
HOW TO APPLY
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