Help shape the future of intellectual property

Marks & Clerk LLP is the leading and largest firm of Patent and Trade Mark attorneys in the UK with over 50 partners and 350 employees. Our attorneys are highly skilled in all technical fields. We have 8 offices in the UK: London, Oxford, Cambridge, Birmingham, Manchester, Edinburgh, Glasgow and Aberdeen.

Role purpose

Under the supervision of the Records and Systems Manager, the IP Administrator will be responsible for providing assistance with case management, including recording events, sending out appropriate reminders and ensuring that case record information is up-to-date, and appropriate charges have been made.

Principal responsibilities

• Checking information/communications received, and updating database systems with new due dates, events and changes in the status of cases
• Monitoring upcoming deadlines and liaising with attorneys accordingly
• Processing office actions, publications and granting certificates
• Managing monthly final reminder listings from CPA for patents and designs
• Liaising with CPA to resolve queries
• Providing assistance with Takeover work
• Managing renewal notices from IP offices and foreign associates
• Creating reminder letters to foreign associates and Government bodies as required
• Creating and sending out appropriate standard letters and forms
• Tending to payment of required fees
• Generating basic client invoices

Technical knowledge, professional qualifications and experience

The successful candidate will have:

• Previous administrative or legal secretarial experience
• Good IT skills – including Word and Excel
• Good level of both verbal and written English
• IP experience including Epoline, OHIM online and CPA Global data management tools (desirable)
• Billing experience (desirable)
• Experience working in a paperless environment (preferred but not essential)

In addition, the successful candidate will be able to demonstrate:

• A highly motivated and pro-active attitude
• Excellent attention to detail
• Excellent organisation and prioritisation skills
• Well-developed communication skills, both verbal and written
• The ability to work effectively both independently and as part of a team

Remuneration and benefits

• Competitive salary dependent on qualification and experience
• 26 days’ annual holiday plus statutory holidays
• Hybrid working
• Contributory pension scheme
• Life assurance
• Private medical insurance (after 12 months)
• Permanent health insurance (after 12 months)
• Reimbursement of membership fees to professional bodies required for the role