January 2024

End Date:

21st April 2024

Location:

Southampton General Hospital

Hours:

17.5 Hours per week

Please note, we cannot offer a Certificate of Sponsorship for this assignment.

Job Purpose:

To ensure the provision of comprehensive, effective and efficient administrative support to the Hertfordshire Cohort Study Intergenerational Study.

Key Accountabilities/Responsibilities:

• To plan and provide administrative support for the Hertfordshire Cohort Study Intergenerational study (HCS IGS) and the communication of these activities via reports, articles and presentations.
• To review procedures and processes, ensuring they are fit for purpose and maximise efficiency, making recommendations for improvements where identified and implementing agreed change. Responsibility for maintaining high quality data collection.
• To provide detailed advice and guidance of specialist defined processes, performing detailed analysis, manipulation and evaluation of results using specified methodologies, and to contribute to the interpretation of results.
• To assist in cohort development including:
• Supporting the setting up of new studies including writing protocols and obtaining/maintaining ethics approval
• Supporting the development strategy for MRC LEC studies including attending MRC LEC study group meetings
• Supporting the research work of senior scientists including literature searching and assisting with the drafting of scientific manuscripts
• To undertake cohort management to include:
• Organisation of data including cleaning, filing and archiving
• Ensuring accurate completion of all documentation, reports and records
• Liaison with collaborators and potential collaborators
• Administrative tasks associated with the HCS IGS, for example organisation of meetings and documentation
• Ordering of stationery and printing supplies, ensuring adequate stocks of supplies and monitoring finances and work resources efficiently and appropriately
• To undertake cohort fieldwork to include:
• Liaison with participants and general practitioners
• Preparation of mailshots
• Any other duties as allocated by the line manager following consultation with the post holder

Essential Skills:

• Ability to present summary information in a clear and concise format
• Ability to make effective use of standard office computer systems including word-processing and spreadsheets
• Able to plan and prioritise one’s own, and the team’s, standard and non-standard work activities
• Able to successfully plan, organise and deliver support of projects to deadline and quality standards
• Experience of contributing innovative ideas in order to identify and solve data management problems
• Ability to use judgement to find solutions to problems for which no standard procedure exists
• Effective negotiation skills & effective team working, with the ability to positively influence the way a team works together.
• Ability to work proactively with colleagues in other work areas/institutions
• Excellent written and verbal communication skills, including being able to communicate new and complex information effectively to both lay and scientific audiences
• Able to offer proactive advice and guidance on data management processes and procedures
• Able to liaise with both internal and external departmental colleagues
• Ability to deal with sensitive information in a confidential manner
• Positive attitude to colleagues and others
• Flexible working hours

Desirable Skills:

• Previous research support experience
• Previous survey experience, including contribution to and interpretation of data analyses
• Previous communications and scientific writing experience
• Able to present at group meetings